Advancing paediatric surgery through education and research

Constitution and Rules

  1. The Association will be called the British Association of Paediatric Surgeons.
  2. Its objects are to advance education for the public benefit of paediatric surgery by carrying out research and publishing the useful results into the public domain and by fostering professional relations with paediatric surgeons overseas.
  3. There will be five types of members:

 

(a)  Full GBI (Great Britain and Ireland) Members: Consultant surgeons living in the British Isles who engage in paediatric surgical practice including paediatric urology as a major component of their work. This includes locum surgeons in Paediatric Surgery / Urology who have been in post for more than 12 consecutive months.
(b)  Full Overseas Members: Consultant surgeons (or the equivalent) outside the British Isles who engage in paediatric surgical practice or paediatric urology as a major component of their work.
(c)  Honorary Members: Surgeons or others who have made outstanding contributions to paediatric surgery or urology.
(d)  Senior Members: Former Full GBI or Full Overseas members elected on their retirement from hospital practice.
(e) Associate Members:

 

1. Surgeons in training grades (GBI and Overseas)
2. Non-consultant career grades in paediatric surgery
3. Consultants in related specialties not referred to above in (a) or (b)
4. Allied Health Professionals whose primary patient cohort are paediatric surgical patients.

 

  1. New members will be elected by member’s of the Executive and can occur at any time throughout the year. The names of candidates, duly proposed, must be sent to the Administrative Secretary. The list of new members and their proposer will be included in information sent out to all members before each council meeting.
  2. Proposers must be current Full GBI or Full Overseas Members of BAPS.
  3. An annual subscription determined by the Council will be paid by ordinary, overseas and associate members on the anniversary of their acceptance to the BAPS.
  4. The Council of the Association will consist of:

(a)       All Full GBI Members (voting)

(b)       Ten Full Overseas Members elected by Council (voting).

(c)       All GBI Associate members (non-voting attendees).

 

  1. The Council will meet twice a year. One meeting will take place during the Annual Meeting of the Association.  The second meeting will take place during the Winter Meeting of the Association. In matters of great importance an Extra-ordinary meeting of the Council may be called by the Executive Committee.
  2. The day-to-day business of the Association will be conducted by the Executive Committee; this will consist of seven members including the President, the immediate Past-President or the President-Elect, the Honorary Secretary and the Honorary Treasurer. One of the directly elected members, rather than those sitting ex officio, will practice in Southern England or Wales, one in the Midlands or the North of England and one in Scotland or Ireland.
  3. The President will be elected at the Annual Council Meeting the year before the President is due to take office; the President will normally hold office for two years, but no longer, and will hand over office at the end of the second Annual Meeting. The President will serve on the Executive Committee for four years, one year as President-Elect, two years as President and one year as Past-President.
  4. The Honorary Secretary will be elected at the Annual Council Meeting six months prior to taking office and will hold office for three years.
  5. The Honorary Treasurer will be elected separately at the Annual Council Meeting six months prior to taking office; and Honorary Treasurer will hold office for three years
  6. In the six months preceding taking up office, the Honorary Secretary and Honorary Treasurer, will serve as extra members of the Executive Committee. At the conclusion of the term of office the Honorary Secretary and Honorary Treasurer will again act as extra members of the Executive Committee for a further period of six months to aid continuity and assist the new post holders.  The Honorary Secretary will summon all meetings of the Council and Executive and will keep Minutes of the Council and Executive Meetings, circulating these Minutes to all members of the Council; and the Honorary Treasurer will receive all subscriptions, pay all bills and present the audited accounts at each Annual Meeting.
  7. Three other Council members will be elected to the Executive, each to serve for three years, one new member normally being elected every year at the Annual Council Meeting. The Executive will have power to co-opt.
  8. For elections as in 10, 11 and 12 above, the posts will be advertised in the BAPS newsletter and the names of candidates will be forwarded to the Honorary Secretary. If more than one nomination is made for any election, either a postal or electronic ballot of all Council members will be conducted prior to the Council meeting. If more than two nominations are made, the ballot will be conducted on the principle of the single transferable vote (preferential voting) system following guidelines set down by the Electoral Reform Society.  No form of pre-election canvassing by circulation of literature should be used by any candidate. If no members are nominated, the Honorary Secretary can approach members and, after obtaining Executive and Council agreement, the said member can be accepted.
  9. Should a vacancy occur on the Executive committee other than the expiry of a normal term of office, the Executive committee may appoint a Council member to fill that vacancy until the next Council meeting.
  10. All other Association representatives will be elected at the Annual Meeting of Council by simple majority of those members present.
  11. The Council shall have the power to set up Sub-Committees and for this purpose may co-opt any member of the Association and shall also have power to instruct the Executive Committee to set aside upon Trust from the Association’s general fund such funds as it considers appropriate for the attainment of the object specified in clause 2 hereof or any of them provided that all the terms on and the objects for which such funds are set aside shall always be such as are charitable in law.
  12. The Association will welcome non-members to attend and contribute to the Annual Meetings.
  13. The Association will meet as often as it is considered desirable – at least once per year.

The Annual Meeting will include:

a) a business meeting of the Council; a quorum being one-third of the total Council members.

b) an open scientific meeting; a permanent record of all participants at the Annual Congress will be kept by the Administrative Secretary.

c) a social meeting open to all participants and their guests.

  1. Alterations to Constitution and Rules.

a) Proposals for alterations of the Constitution and Rules may be made by any member of the Association provided they are submitted in writing to the Honorary Secretary at least three months before either meeting of the Council.

b) All Council Members must be notified of these proposals.

c) Alterations to the Constitution and Rules may only be carried by a two-thirds majority of those present and voting at the Meeting of Council. No alteration of the Constitution and Rules may be made which would cause the Association to cease to be Charitable in Law.

  1. In the event of the dissolution of the Association, remaining assets will be disbursed to one or more institutions recognised as Charitable in Law and concerned with the well-being of children. These institutions will be chosen by the Council.