Abstract Submission

Abstract submission has now closed.

The closing date for submission was 10.00 GMT on Monday 1 February 2010

When you register to use the system you will be emailed your template and full instructions. However, instructions also follow below:

Submitting an abstract

All abstracts must be submitted electronically. The official language is English.

Any queries regarding the submission of abstracts should be directed to the BAPS office (+44 (0)20 7869 6915 or adminsec@baps.org.uk). You will receive automatic notification by email of your submission with the abstract submission number – PLEASE RECORD THIS NUMBER which you will need for any correspondence with the BAPS office.

Pictures, figures and graphs can be included in your abstract as long as it does not exceed the required length of the template. Once you have logged on to the system, you will be able to amend your submitted abstract up to the deadline date, there is no need to submit again.

Peter Paul Rickham Prize Session

The Peter Paul Rickham prize has been endowed by one of BAPS’ eminent founding surgeons, Peter Paul Rickham. Since 1994, it has been awarded to the trainee making the best presentation during this Session at the Congress.

You may enter any paper for this session but it must be presented by a trainee. Papers for the PPR Prize session are selected on the basis that they are the highest scoring papers submitted to the Congress. This means that there is no restriction on content. The marking criteria are the same as that for other papers. The judging criteria when the papers are presented are:

Originality 0-5

Scientific Value 0-5

Clinical value 0-5

Quality of presentation 0-5

Overall Impression 0-5

Submission process

The submission pages can be reached via the BAPS website ( http://www.baps.org.uk ), please follow the links.

When you enter the submission site for the first time, you need to log in as a first time user. You will then receive full instructions via email and a template in which you need to submit your abstract. Please read these instructions carefully.
If you are submitting more than one abstract you can use the same email address and password for each abstract.
Abstracts are required for all presentations, and must be submitted using the template form provided.
Each abstract should be a maximum of 300 words, and with tables, figures and graphs should not exceed the template which covers one page of A4. The typeface should be no smaller than 12 point.

Preparation of your abstract

The deadline for submission is Monday 1st February 2010 at 10.00 (GMT). THIS DATE WILL BE STRICTLY ADHERED TO.
Eligibility: Abstracts should only be submitted if they or their main content have not been previously accepted for publication, published or presented at a national or international meeting prior to the commencement of the BAPS Congress. If in doubt, please make a declaration on the abstract form for the committee to make a decision

Submitting abstracts without declaring that they have been previously presented will mean that the senior author of the paper will be banned from submitting further abstracts to BAPS for the next two years.

ETHICS: Evidence of ethical approval must be included in all abstracts involving animal or human studies.
PUBLICATION: The Journal of Pediatric Surgery will normally have first choice for publication for those abstracts which have been presented orally at the Congress Authors of accepted abstracts will be invited to submit electronically manuscripts for consideration by the Publication Committee (adminsec@baps.org.uk). Instructions for authors will be sent out with accepted abstracts. A final decision will be made on acceptance/rejection during the Congress. All manuscripts which are accepted will be published in the BAPS Congress issue of the Journal the following year. Manuscripts will be considered on the basis that they are original and not under consideration elsewhere.

The deadline for receipt of manuscripts is 1^st June 2010.

VIDEO TAPES: Films on original surgical techniques of less than 10 minutes running time may be submitted but must be accompanied by the complete, finished video and the appropriate abstract submission. There is a dedicated video session.

PREPARATION PROCEDURE

ANY ABSTRACT THAT DOES NOT FOLLOW THE PROCEDURE BELOW WILL BE AUTOMATICALLY REJECTED.

The selection process will be blinded to author and centre, and an objective system (see below) will be used for marking. No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. The names of authors and their affiliations (institutions) will be submitted on-line when you submit the abstract, but will be removed before the marking process.
Please put the title in capital letters.
Format: Abstracts should be written in four parts

(a) Aim of the Study

(b) Methods

(d) Conclusion

Abstracts must include data with clear descriptions of results and conclusions. For example – p values without data are not sufficient.
Once the abstract has been created, save it and make a note of its saved location. Once you have logged on, you will then refer back to this file during the submission process.

The Submission Process

This will be emailed to you when you register to use the system. Please follow all the steps carefully. If you want to edit an abstract that you have previously submitted, you are able to do this through the system. Go to the submission page and follow the instructions. DO NOT RESUBMIT. If you want to withdraw an abstract please contact the BAPS office.

The Chair of the Scientific Committee will notify authors regarding the acceptance or rejection of their papers, posters or videos by the early April 2010. We will be contacting you by email. It is therefore imperative that we have the correct email address. The submitting author is responsible for keeping us informed of up-to-date email and mail address.

The criteria for rejection is:

1. Material already published or presented at a national or international meeting prior to the commencement of BAPS/EUPSA

2. Study not ethical

3. Word count exceeding 300 words or exceeding space allocated in template

4. Authors and/or institution name reported in text

The scoring criteria for all papers are as follows:

Score

1. Relevance to Paediatric Surgery 0-3

2. Originality 0-3

3. Aim and/or Hypothesis (achievable, testable) 0-5

4. Methodology (soundness) 0-5

5. Results (quality, presentation) 0-5

6. Conclusions (supported by data, valid) 0-5

Total: 0-26